13 Feb CLIENT BULLETIN
COMPANIES REGISTRY ONLINE SYSTEM (“CROS”)
On or about December 9, 2022, the Companies Registry of the Registrar General’s Department of the Office of the Attorney General and Legal Affairs of Trinidad and Tobago began experiencing technical difficulties which prevented all Registry services being available except for the collection of documents paid for before that date. In order to facilitate filings, the Registry launched an application to facilitate paperless electronic and remote transaction of business with the new Companies Registry’s Online Service “CROS” on 1st February 2023.
Every person who wishes to use the facility must now create an electronic identity in CROS as set out further below.
HOW DO I OBTAIN AN ELECTRONIC IDENTITY?
In order to create and obtain an electronic identity you must first register for a Company Registry Account (‘CRA’).
WHO SHOULD APPLY FOR A CRA?
- All Directors of a Company incorporated under the Companies Act, Ch 81:01;
- The Secretary of a Company incorporated under the Companies Act, Ch 81:01;
- All Directors of an External Branch Company registered under the Companies Act, Ch. 81:01;
- All Directors, Managers, Officers or Trustees of a Company created by an Act of Parliament;
- All Partners of a firm/partnership registered under the Registration of Business Names Act, Ch. 82:85.
- Any Person who wishes to Incorporate a Company or Register a Business Name, Non- Profit Organisation or External Branch Company; or
- Anyone who wishes to use the facility.
DOCUMENTS REQUIRED TO CREATE A CRA
In order to register for a CRA, certain information and supporting documents must be submitted to the Companies Registry, namely:
- Birth Certificate PIN (applicable to Nationals of Trinidad and Tobago only)
- Full name and any former name;
- Nationality at Birth and Current Nationality;
- Date of Birth;
- Telephone number(s);
- Email address;
- Current Residential Address and Postal Address;
- List of Companies and Businesses with which you have an association;
- Two forms of valid Photo ID; and
- Headshot with one form of ID held next to your
Once a CRA application has been completed, the Registry will verify the identity of each individual against the documents provided, and once verified and the CRA established, a Personal Identification Number (“PIN”) for the account will be issued.
This PIN will be used to match the electronic identity to the Company(ies), Business(es) and/or Non-Profit Organisation(s) with which the holder of the PIN may be associated.
APPOINTING AN AGENT TO FILE ON YOUR BEHALF.
Upon applying for a CRA and being issued a CRA Identity PIN, you may appoint an agent – such as M. Hamel- Smith & Co. – to file documents on behalf of your Corporate entity.